Real-time reports and dashboards on digital-process performance permit managers to address problems before they become critical. Introduction to Imaging The Getty Research Institute 2. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. Federal Agencies Digitization Guidelines Initiative http://www.digitizationguidelines.gov/ “This site is a collaborative effort by federal agencies formed as a group in 2007 to define common guidelines, methods, and practices to digitize historical content in a sustainable manner.” The purpose of this digitization project is to migrate the physical collections of GWBHS to digital format for long-term preservation and access. The service was launched as an important facility to store crucial documents like Voter … The report should also inform the stakeholders of the current risks to the project. Moving Theory into Practice: Digital Imaging Tutorial Cornell University 3. When analyzing the social- economic impact, this project is able to generate an employment of 5 and above. Remember that the cost and complexity of digital imaging projects precludes experimentation and learning through trial and error. Effective delivery of your digital content is essential in determining how your users will actually find your online collections. For example, supply-chain-quality issues can be identified and dealt with more rapidly by monitoring customer buying behavior and feedback in digital channels. The plan covers key details such as: the level of scanning required, any discrete data you want to extract, what will happen to documents after they have been digitized, and how you will manage ongoing scanning of documents. These should never be used together, especially if the report is dwelling on a failed project. Is it in the public domain? Whatever your reasons for digitization, this resource is meant to assist you with all the stages of planning, digitizing, delivering, and sharing your digital content with users around the globe. This is a draft. Prepare and Execute the Project Plan. The reasons for such differences must also be stated in the report. Digitization in the Real World: Lessons learned from small and medium-sized digitization projects Kwong Bor Ng, Jason Kucsma 5. Contact information for this web page This is important since delays or extensions in the plan will entail additional costs and resources. It should show how these resources were used or consumed on a periodic basis. State if they made themselves available beyond regular working hours if needed. Determine practical logistics, document workflows and procedures, and follow up with quality control and quality assurance. Digitization Consult resources aimed at helping cultural heritage institutions manage the digitization of their collections. Provide a list of problems ranked according to priority and determine which among these were resolved by the team, how many were escalated to a higher-level decision maker, and how many were left unresolved. View our presentations on Slideshare. It should tell us whether the project is on track, if it is ahead, or if it is behind schedule. Under this metric, communication throughout the duration of the project is assessed. We know that more resources are available and look forward to updating this page with new recommendations. Mapping a successful project in the context of your overall digital transformation and business goals. It must be noted, however, that the long-term preservation of digitized objects is a permanent additional cost factor. Describe how the project performed in comparison with other projects of the same department, company, or within the same industry. Setup reminders if you want your team members to receive automatic reminders when their reports are due. Some of these factors include: A brief account of how long it took for each phase of the project to be implemented is an excellent addition to the report. State how long it took for the completion of the entire project, including the start and end dates. It is important to give an account of how the team addressed the variances and other problems that came up during the period covered by the status report. Additionally,, the report must also include the expected milestones or accomplishments for the next status report. Give an analysis of whether enough manpower was provided for the project and if they were equipped with the right skills to implement the project. To help you avoid some of the pitfalls here are some recommendations and resources for planning a digital imaging project. What has been done to address the variances? The Risk Register document contains information about the following: Using the table above, the identified risk can be ranked this way: As the end of a project, a Project Closure Report signals its culmination. There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them: You should regularly check up on the amount and quality of work being accomplished and check it against the plan. Through regular project reports, these risks are monitored, and the team can identify ways to handle them. Natural calamities damaging the infrastructure. The report becomes subjective if it reflects personal opinions of the writer. An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. Risk can make or break a project depending on how well the team was able to deal with it. These are some great ways to keep in touch with what other organizations, standards-creators, and workplaces are doing. The success of a project is generally in proportion to the time spent in planning the project. State how these changes impacted the overall project in terms of project timelines and cost. Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose. Selection helps to ensure that resources are invested wisely in digitizing the most significant and useful collections. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Natural calamities are damaging the infrastructure. Good management is vital for a successful digitisation project because of the unpredictable changes in the technology, the complex nature of the digitisation process, and the high-level skills and training required from project staff. It is also good to mention those changes that were requested, but were not approvedâespecially if the reason for disapproval was to defer it for a future project or product release. A digital image is composed of pixels (picture elements), similar to dots on a newspaper photograph or grains on a photographic print, which are arranged according to a predefined ratio of columns and rows. At the same time, it can give your researchers an accurate idea of your holdings in order to better plan for an onsite visit. Investigative Report on Digitization Project. It can ensure that the project is kept on track, and any problems, no matter how small they are, will be taken care of in order to prevent them from escalating into bigger ones. 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